Virtual + Hybrid Event Production
Virtual and Hybrid Event Planning and Management
Entire Productions plans and manages virtual and hybrid events that are strategically aligned, professionally produced and smoothly executed. We bring the same attention to detail to online and hybrid programs that we bring to live events, so every attendee has an engaging experience, wherever they join from.
What Are Virtual and Hybrid Events?
A virtual event takes place entirely online, with attendees joining through a streaming or event platform. A hybrid event combines an in-person gathering with a live online audience, so people can participate either onsite or remotely. Both formats extend an event’s reach beyond the walls of a single venue.
Why Virtual and Hybrid Events Need Expert Management
Online audiences are easily distracted, and technology issues can quickly derail a program. Successful virtual and hybrid events depend on the right platform, reliable connectivity, engaging content and careful coordination between in-person and remote experiences. Professional management keeps the technology invisible and the focus on your message.
What Our Meeting Managers Handle
Your dedicated meeting manager works with your stakeholders to:
Select the platform: source, evaluate and manage streaming platforms.
Manage registration and logistics: handle attendee sign-ups and event operations.
Communicate with attendees: keep participants informed and engaged through targeted marketing.
Design invitations and registration pages: create inviting emails and landing pages.
Develop presentations and materials: create, refine and design meeting content.
Blend physical and digital experiences: add “phygital” activities that connect onsite and online attendees.
Set up onsite streaming: install and test streaming services at the venue.
Confirm connectivity: ensure reliable hotel and venue Wi-Fi.
Gather feedback: create and distribute post-event surveys.
Manage the budget: oversee spending and financial reconciliation.
Ensure compliance: align the event with company policies and requirements.
Entertainment and Recognition for Virtual and Hybrid Events
Our incentive, recognition and event technology specialists find memorable ways to celebrate your team’s achievements, at any budget and in any format. Options include:
A virtual gala or celebration
A special experience added to an existing program
A themed gift delivered to each attendee’s home
A virtual recognition celebration with a professional MC and gifts
Creative Experience Ideas
Wine, beer or cocktail tastings
Exclusive celebrity chef dining or baking experiences
Celebrity performances, including bands, magicians and movie nights
Team building, networking and charitable giveback activities
Custom videos, interactive activities and gamification
Choosing the Right Event Technology
We match your goals with the right streaming and engagement technology. Most programs fit one of three tiers:
Tier One: One-to-many
Best for: board meetings and regional sales meetings
Features: one-way streaming with basic chat engagement
Tier Two: Few-to-many
Best for: virtual conferences
Features: multiple video streams, concurrent breakout sessions, on-demand content and multi-point interaction
Tier Three: Many-to-many
Best for: conferences, trade shows and networking events
Features: full hybrid production combining live streaming with in-person, high-definition speaker production
Frequently Asked Questions
What is the difference between a virtual and a hybrid event?
A virtual event happens entirely online. A hybrid event has both an in-person audience and a remote audience participating at the same time.
How do you keep virtual attendees engaged?
Engagement comes from interactive features such as live polls, chat and Q&A, along with short sessions, breakout rooms, gamification, entertainment and gifts delivered to attendees.
How do you choose a virtual event platform?
The right platform depends on audience size, the level of interaction needed, whether breakout sessions are required, and whether the event includes an in-person component.