Answers to your Questions
WHY SHOULD I USE AN AGENCY TO BOOK ENTERTAINMENT?
Using a professional agency saves you time, money and provides peace of mind. Don't invest in the most important part of your event without someone with experience to walk you through the options, questions, and details. We can lead you through a plethora of choices, and help you secure the best entertainment for your event.
WHY SHOULD I WORK WITH ENTIRE PRODUCTIONS?
Your event is extremely important. To you, your boss, clients, or family, etc. and we know there are a lot of people counting on you to make it perfect. Procuring talent can be an overwhelming and sometimes daunting task. As your entertainment booking consultant, we will not allow you to make a mistake in talent. We take all events seriously—from a small gathering to a large conference production and we treat them with equal importance.
Entire Productions has the experience, enthusiasm, and resources to make your next event a memorable one without any stress. We most likely have close and direct relationships with your venue and its employees. There are many entertainment booking agencies to choose from, but no one can rival the level of detail, careful selection, and production that Entire Productions offers all of our clients.
WHAT TYPE OF ENTERTAINMENT CAN ENTIRE PRODUCTIONS BOOK FOR ME?
Entire Productions has access to thousands of entertainers—from dance bands, DJ's and jazz groups, to aerialists, magicians, and headliners. Think of Entire Productions as your in-house talent buyers. We can help create the atmosphere for your event based on the guests you want to entertain and goals you want to achieve with the budget you have to work with.
DOES WORKING WITH YOU COST MORE? WHY NOT BOOK THE ENTERTAINMENT DIRECTLY?
One misconception of working with an entertainment agency is the idea that the price you pay will be higher than it would be if you booked your entertainment directly. This isn't necessarily the case. This is our business and is what we do all the time. We have more buying power than the average individual who plans an event a few times a year. This gives us the leverage to offer the best prices on our non-exclusive artist roster and therefore we're able to offer you the best possible pricing. Entire Productions has booked so many events that our buying power for you is exponential. We do all of this while paying painstaking attention to the details of your event.
We also have insurance that your venue will require and that the talent most likely doesn't carry.
WHAT IS THE PROCESS FOR BOOKING ENTERTAINMENT?
The best way to contact us initially is through our responsive form on our website which asks you for the basic details of your event. Once we receive your inquiry, we'll be in touch on the same day to discuss your event. You can call or email us as well. The initial consultation is at no cost nor obligation, and lets us ask relevant questions so we can make recommendations that fit your needs.
After our conversation, we'll send a proposal with recommended entertainers. The proposal will include a link to each talent's profile page on our website which hosts their bio, mp3's, photos and video. The proposal will also include a price quote for each option. We will help you determine if a lower price is available and negotiate the best possible price for you. Once your selection and pricing is finalized, we'll send you a contract.
WHAT ARE YOUR BOOKING/PAYMENT TERMS?
In order to book and reserve our talent, we must receive your signed contract and 50% (of the total fee) non- refundable deposit by the deposit due date. The remaining balance is due one week prior to the event date in order to confirm the event. **All events booked within one month of the event date require the full event balance paid within 10 days of the event date.
HOW FAR IN ADVANCE SHOULD I BOOK MY ENTERTAINMENT?
We recommend you begin your entertainment research as soon as you have set a firm date for your event. The more time you allow, the more options you'll have to consider. Of course, the best entertainment gets booked the quickest- sometimes a year or more in advance of an event.
HOW MUCH SHOULD I BUDGET FOR ENTERTAINMENT?
There are entertainment options at just about every price point. We can help you determine what options are available to you.
ARE THERE ADDITIONAL FEES WHEN BOOKING ENTERTAINMENT?
We take great pride in providing all of our clients with the most accurate information possible. There are no hidden fees when you work with Entire Productions—you know the bottom line cost from the beginning. For most entertainers, the price quote is almost always inclusive of all costs (with the exception of travel and lodging if bringing in talent from another area). Bands generally have what is called a technical rider that provide their A/V requirements for their performance. These provisions (power, stage, etc.) are typically included in your venue rental agreement. Providing the artist with meals/refreshments is the only additional cost you may incur. Other items such as early set-up, overtime or additional musicians are optional.
WHAT IF I CAN'T FIND A CERTAIN ACT ON THE SITE?
Entire Productions has access to over 20,000 entertainers all over the world. If you don't see an artist you're interested in on our website, please contact us. We're likely to be familiar with the act you are interested in and can access information about them for you.
WHY CAN'T I FIND A PARTICULAR SONG LISTED IN ANY OF THE ARTIST SONG LISTS?
The song lists for artists on our website are meant to be a good overview of the types of music a band or artist plays most frequently. If you can't find a specific song you have in mind, just let us know. We can help you find the right artist to perform that song or have them learn it for your event.
WHY CAN'T I FIND PRICING ON THE WEBSITE?
Pricing for artists varies on a number of factors- location of the event, length of engagement, additional services and much more. Even the time of year and day of the week can impact pricing. A Saturday night event in Oct-Dec may cost more than a Tuesday evening event in Jan-Mar. Because there are so many variables, it's impossible to pinpoint an exact price range for every artist. We will take all aspects of your event into account and find artists within your price range.
IS ENTIRE PRODUCTIONS AVAILABLE 24/7 TO HELP MANAGE ANY SITUATION?
We're big on customer service. If anything occurs on the day of your event, you can be assured that we can be reached by phone—we give you our cell numbers for day-of events.
DO YOU CARRY LIABILITY INSURANCE?
Yes! We carry a $2,000,000 liability policy and will be happy to provide a proof of insurance certificate upon request.
DO YOU PROVIDE REFERENCES?
WHICH AREAS DO YOU SERVE AND DO YOU TRAVEL?
We serve all major markets Worldwide. We have offices in San Francisco and Los Angeles. We also program events all over the world, sourcing and qualifying and managing talent where your event is. We've had great success around the globe from Monte Carlo to the Cayman Islands, Hawaii and Paris.
DO YOU HAVE A "BACKUP PLAN" FOR YOUR TALENT/BANDS/MUSICIANS IN CASE OF EMERGENCY OR SICKNESS?
Should an emergency or car accident occur, or your talent becomes ill on or before the day of the event we will notify you immediately and recommend similar talent. All information about your event will be relayed to the replacement.
WHEN DO YOU ARRIVE TO SET UP AN EVENT?
Our talent will be arriving 1-1.5 hours in advance- sufficient time to set up and prepare for the event start time. If an event is more detailed and requires more set up/ preparation time, we are happy to arrive early to ensure a successful event for an additional fee.
WHAT WILL THE ARTISTS WEAR?
For equipment load-in and breakdown, our talent will be dressed casually. For the actual event, they will change into an outfit to fit the general style of the event. Specific requests for attire will be honored.
CAN WE MEET THE TALENT IN PERSON BEFORE THE EVENT?
Most of our clients find that the information we provide in the artists profile is sufficient, as well they trust our recommendation. However, we will suggest times where you can see live musicians/bands or other talent perform if you like. Conversations with the talent can be arranged by phone/email or in select cases, we can arrange for an in- person meeting for an additional fee.
WHAT FORMS OF PAYMENT DO YOU ACCEPT?
Entire Productions accepts checks or Credit Cards (we charge a 4% fee credit card payments).
WHAT IS YOUR CANCELLATION POLICY?
If you cancel your event after we receive your signed contract/deposit, the client will forfeit the entire deposit amount, which will be used as a "kill fee" for the artist. If an event is canceled within 60 days or less, then the balance is due.
WHAT IS YOUR OVERTIME POLICY?
Your contract will state the cost of each overtime hour. Overtime is payable to our office by the next business day.
IS IT CUSTOMARY TO TIP?
Our talent is paid well, but if you feel they did an excellent job, gratuities are always greatly appreciated, but never expected.
HOW MANY PEOPLE ARE IN A STRING QUARTET?
(You'd be amazed at how many times we've been asked that) Four. A string quartet is typically comprised of 2 violinists, a violist, and a cellist.
WHAT IF I HAVE A QUESTION THAT I DON'T SEE LISTED HERE?
No problem- just ask.