Suddenly Spring Event at the Bently Reserve- Amazing!

Photo by Sherman Chu

Photo by Sherman Chu

For the third year in a row, we held our annual marketing event at the Bently Reserve in San Francisco. It’s difficult to put into words just how wonderful it was. It was a dream come true, and we are so glad so many of our industry friends were there!

You must see the photos from the event! (this will take you to Facebook to view the gallery)

We brought in an army of talent featuring the following fun entertainers:

  • Ballerina in a Bubble
  • DJ Jazzy Fox
  • The Jitterbugs Dancers
  • Flapper Feather Girls
  • The Man Servants
  • Painted Model (at the Photo booth)
  • Pole Dance Artists
  • Confetti and Streamer Canons
  • THE PARTY CRASHERS (The 415’s Sister Band)

Check out the pix from Giggle & Riot Photobooth (with mostly nude painted model) here. Download them from here.

And drumroll please… the slo-mo photo booth photos are here. Compliments of Snap Fiesta.

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Pole Dance Artists. Photo © Snap Fiesta

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Ballerina in a Bubble. Photo © Snap Fiesta

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Painted human statue being prepped to blend in to photo booth backdrop. Photo © Snap Fiesta

Confetti canon to greet guests

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The Party Crashers Band! Photo © Snap Fiesta

 

MANY THANKS TO OUR EVENT SPONSORS:

Catering Sponsors: 

Beverage Sponsors:

Floral Sponsors:

Photography Sponsors:

Decor & Rental Sponsors:

Special Creative:

Staffing:

Check it out in Social Media via these tags: #suddenlyspring #entireproductions #bentlyreserve #eventprofs

San Francisco’s Best Holiday Parties of 2015!

We were so appreciative of all 84 events we produced talent for this December. It was a year for beautiful, classy, classic and creative holiday celebrations. Here are a few we’d like to share with you.

 

Zynga takes to the Skies for their Holiday Surprise

We were elated to be brought on by CWT Events joining Alicia K Designs on Zynga‘s Winter Wonderland holiday party. The affair was filled with wonder and sounds of “ooo’s and ahhh’s” as the guests watched the aerialists defy gravity-  twirling and somersaulting high in the air hanging on nothing but a light piece of tissue.

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Rigged from the 5th floor- our tissu artist hangs effortlessly above all the guests.

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Hanging art at the Zynga holiday party.

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Striking a post at the Zynga holiday party.

 

OJ Shansby & Dr. Seth Matarasso’s Holiday Luncheon at Bimbos

This year we had the joy and privilege of providing our very own Tim Hockenberry to perform at an unforgettable San Francisco affair- The Shansby + Matarasso Holiday Party at Bimbos. Paula Le Duc Fine Catering successfully achieved a whimsical winter wonderland luncheon, decked to the nine’s in full Christmas cheer. Our Santa’s helpers greeted guests and then danced to “All I Want for Christmas”. Santa Claus and the dear old Grinch closed out the afternoon with photo’s with the “who’s who” of San Francisco in the lobby.

Gary Shansby, OJ Shansby, Seth Matarasso

Christmas Elves with Gary Shansby, OJ Shansby, Seth Matarasso

Performance

Santa’s Helpers performing “All I Want for Christmas”

Santa Grinch Elves

Cheerful Elves and Santa Claus and The Grinch

 

The Streets of San Francisco

This Streets of San Francisco themed holiday party, held at The Port of San Francisco Cruise Ship Terminal at Pier 27, was one of Melons Catering’s most impressive productions to date. Designed to showcase San Francisco’s distinct neighborhoods, the event featured decor, food and entertainment elements to fit diverse districts such as Fisherman’s Wharf and Japantown.

Our fellow vendors were Impact, Blueprint, Standard Rentals, Orange Photography, and the below photos by Trish Tunney.

Origami-making station for the guests to make.

Origami-making station for the guests to make.

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These third generation Japantown natives delighted guests with hand crafted keepsakes and interactive origami instruction.

Our Geisha Girls moving throughout the crowd in the JapanTown area.

Our Geisha Girls moving throughout the crowd in the JapanTown area.

 

This silver robot man surprised guests by posing alongside San Francisco's favorite tourist destination, Fisherman's Wharf.

This silver robot man surprised guests by posing alongside San Francisco’s favorite tourist destination, Fisherman’s Wharf.

 

 

 

 

MPI ACE Extravaganza

Entire Productions Booth featuring our sway pole artist

 

Sometimes conferences and trade shows can be sterile, commercial, and possibly not a ton of fun. We thought we could spice it up a little for everyone, and did just that at the Moscone Center last month for the MPI (Meeting Planners International) ACE conference. Not your typical booth, huh? 

We had lollipop lyra and sway pole artists soaring 15′ above for all to admire, as well as a lovely gold champagne gal who instead of serving sips, doled out candy and giveaways.

Also joining us and with a line all day long, was a lovely on-demand poet who created lovely prose in just moments.

Other featured talent throughout the event was a marching band corralling guests and leading them down the escalator to the expo, a beautiful hand-balancing adagio dance duo, and of course one of our favorite DJ’s. 

The Jazz Mafia

 

DJ Cody

DJ Cody

Adagio Hand Balancing Duo

Adagio Hand Balancing Duo

Our champagne skirt fitted with glasses full of goodies to give away.

Our champagne skirt fitted with glasses full of goodies to give away.

 

Paula LeDuc at Viansa Winery with Entire Productions: A Magical Night

Our aerial bartender artfully awaiting her next guest.

Our aerial bartender artfully awaiting her next guest.

We had an inkling of how lovely the event at the Viansa Winery in February might be with the Napa/Sonoma chapter of the Special Events Society and Paula LeDuc teaming up, but we were all just blown away at the impeccable attention to detail. Of course, we were over the moon to bring in the talent. And even happier to go home with our fantastic goodie bags!

We had a living vine character on stilts greet (and occasionally startle) guests as they arrived, an electric cellist performing in the wine cave at check-in along with our gorgeous and regal champagne girl. 

 

 

Our beautiful solo cellist in the wine cave greeting people with music upon their arrival.

Our beautiful solo cellist in the wine cave greeting people with music upon their arrival.

As everyone made their way upstairs, a great band performed sultry standards with a hipster twist, and then there was the “WOW” aerial bartenders pouring champagne whilst upside down doing the splits.

Our champagne skirt adorned with greenery to keep within the lovely enchanted theme.

Our champagne skirt adorned with greenery to keep within the lovely enchanted theme.

Fire & Ice – An Icey Hot Event for a Large Tech Company

One of our (very) large tech clients this winter threw a dazzling Fire & Ice themed holiday event at The Winery SF.

In perfect tandem with the theme we brought in our Live Ice Sculptor, two “Fire and Ice Dancers” spinning LED Poi programmed to display various displays of fire and ice, our Ice Queen for the night; DJ Celeste, a mind-bending contortionist as well as two Fiery and Icy Walking Tables.
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Firey Walking table making the rounds.

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Our Ice Sculptor Making it Happen

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Fire and Ice Queen, dancers and contortionist.

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Live ice-carving performance by our ice sculptor

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Our walking table presenting nibbles and sips.

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Our “Icy” DJ working it all night.

Under the Sea at Pier 27 in San Francisco

Some companies love to push the envelope. We adore this quality and find it to be terrific fun to assist in making their wildest dreams come true.

A successful San Francisco-based gaming company took over the top level of the new cruise ship terminal at Pier 27 and rocked the “Under the Sea” theme like no other.

What is the first step in creating an incredible party? The food, THEN the Bay Area’s best dance band- The 415s. Then sprinkle in a beautiful cartoon-like mermaid, a life-size mermaid tank, acrobatic sirens, “Pearl” the contortionist in a giant clamshell, a performer in a giant plastic bubble on a 6′ stand,  and ballerina jellyfish. Of course you need someone to stand guard, and our Poseidon took this task very seriously.

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Our mermaid was the perfect lure for endless selfies throughout the night.

Jellyfish Ballerina's and Ribbon Dancers prancing throughout the floor.

Jellyfish Ballerina’s and Ribbon Dancers prancing throughout the floor.

Jellyfish Ballerina's and Ribbon Dancers prancing throughout the floor.

Jellyfish Ballerina’s and Ribbon Dancers prancing throughout the floor.

Jellyfish Ballerina's and Ribbon Dancers prancing throughout the floor.

Jellyfish Ballerina’s and Ribbon Dancers prancing throughout the floor.

contortion bubble

Entrancing contortionists performed within a 6 foot tall bubble reigning over the crowd

Our dazzling contortionists performed within a custom built Clamshell

Our dazzling contortionists performed within a custom built Clamshell

The 415s against the gorgeous San Francisco skyline.

The 415s against the gorgeous San Francisco skyline.

 
Behind the Scenes: Airbrush art in Progress and Warming Up.
 
Getting ready for the show!

Getting ready for the show!

Warming up for the performance.

Warming up for the performance.

 

We were so honored to be part of a great vendor team including Betty Zlatchin Catering, Blueprint Design, and Impact Lighting.

‘Tis the Season with Reindeer, Art and A Capella in Seacliff, San Francisco, CA

When our clients ask for memorable entertainment, we give them what they asked for… and more!

This holiday party, planned and catered by Merchants Exchange Productions of the Julia Morgan Ballroom, was held at a private family home in San Francisco’s breathtaking Seacliff district. Entire Productions’ talent kept guests surprised, delighted and intrigued as they sipped on peppermint hot cocoa and cider and socialized with family and friends.

The Jeanettes were quite a sight and sound for guests’ arrival- they perform old-school style harmonies with zest and joy!
Reindeer

Straight from the North Pole, meet Entire Productions’ very own live reindeer, Rudy and Willow!

 
 
Digital portraits by Jeremy Sutton were the perfect addition for these art loving clients.

Digital portraits by Jeremy Sutton were the perfect addition for these art loving clients.

 
Queen of Cups' tarot gave guests insight into what the new year may bring them in 2016.

Queen of Cups’ tarot gave guests insight into what the new year may bring them in 2016.

 

These sweet elves added an element of tradition to this modern holiday fete.

These sweet elves added an element of tradition to this modern holiday


Vendors

Planning & Catering – Merchants Exchange Productions
Decor & Rentals – Blueprint Studios
-Shea Ross 2015

Licensing and Paying for Music Performances for Private Social, Corporate and Non-Profit Events

Music in the Park

Recently we’ve been asked by our clients if our DJ’s and musicians could provide proof of licensing of the music they’re going to be playing and performing at events such as a wedding ceremony, cocktail hour, dinner, wedding reception, corporate event or other social events.

We knew that our DJ’s purchase their music and have access to paid song libraries, but this is the first we heard of needing a license to use that music at special events. We dug deep into the situation and came up with the answers.

The short answer is that it is impossible for a DJ or performing artist to supply a license for the performance of cover songs (songs written, copyrighted and registered with a “PRO”- Performing Rights Organization). The 3 PRO’s are ASCAP, BMI and SESAC. Most of the time, the venue itself is responsible for paying those organizations a blanket fee based on a survey of their events, event space size, etc. However, some venues are choosing to place this responsibility on their direct clients for their private events.

In this case, the client can request that artists play only original music that they’ve written and/or own the copyright for. In this case no license is necessary. If they will be playing covers, it is unlikely they’ll be selecting from artists only registered with one PRO, which makes it necessary in order to be in compliance, to request a license from each PRO.

I asked Emily from the ASCAP office what licenses are available to people having a private event from them. I’ll give a couple links here, but if you’d like to read our whole conversation, the transcript is at the bottom.

Each license can be downloaded as a PDF and the fee structures are listed there.

“Fees can range from anywhere from $50, to $130 and in the thousands.” -Emily from ASCAP

Licensing Links

Company/Corporate Events Music License from ASCAP 

All Music Licenses from ASCAP

BMI License

SESAC License 

Q: If musicians are playing live music, aren’t they responsible for public performance fees?

Since it’s the business or organization that’s benefiting from the performance of music, management is responsible for ensuring that the organization is properly licensed. This responsibility cannot be passed on to anyone else even if the musicians hired are independent contractors. -BMI Website

Q: If a business has a license with another performing right organization, do they still need to license with BMI?

A music license with another performing right organization allows you to perform only copyrighted music represented by that organization. It does not cover public performances of the award-winning music licensed by BMI. This is because each songwriter or composer may belong to only one performing right organization at any given time, so each PRO licenses a unique repertoire of music. -BMI Website

Q: Why Should I Have a SESAC Performance License?

If you are using someone’s property (song) there is a moral and legal obligation to obtain the owner’s permission. Under the Copyright Law of the United States, anyone who publicly performs copyrighted music is required to obtain advanced permission from the copyright owner, or their representative. If you publicly perform any copyrighted song without proper authorization you are breaking the law and can be held liable for damages from a minimum of $750 up to a maximum of $150,000 per song played. -SESAC Website

Q: If I have licenses with ASCAP and/or BMI, why do I need a license with SESAC?

SESAC, ASCAP, and BMI are three separate and distinct Performing Rights Organizations (PRO). Each organization represents different copyright holders (songwriters, composers, publishers) and licenses only the copyrighted works of its own respective copyright holders. Licenses with ASCAP and BMI DO NOT grant you authorization to use the copyrighted music of SESAC represented songwriters, composers and publishers.

Since a license with ASCAP and/or BMI does not grant authorization to publicly perform songs in the SESAC repertory, most businesses obtain licenses with all three to obtain proper copyright clearance for virtually all of the copyrighted music in the world. -SESAC Website

Q: Who is responsible for music licenses for rented/leased areas such as meeting/banquet rooms, reception halls, or ballrooms?

The Copyright Law of the United States, and subsequent case law assigns the responsibility for obtaining authorization for copyrighted music played in rented or leased areas to the owner/operator of the establishment. -SESAC Website


 

Transcript from ASCAP conversation on 10/9/15

05:02:13 PM [Natasha] Who would pay for the licensing of a DJ or band performing at a special private event?
05:02:57 PM [Emily] If it is a private event such as a wedding reception or birthday party, etc. no licensing is needed
05:03:24 PM [Emily] If it is any type of corporate event, the company holding the event typically pays for the licensing
05:03:26 PM [Natasha] If it’s a private event for a corporation or something like that
05:03:39 PM [Natasha] Can you send me a link to that information?
05:03:59 PM [Emily] The license they would need?
05:04:08 PM [Natasha] Yes, and how to obtain it
05:04:28 PM [Emily] Is the event specifically for company employees, or is it for clients as well?
05:05:54 PM [Natasha] Sometimes for employees only and sometimes for clients. Is there a difference?
05:06:42 PM [Emily] The Music in Business License is probably the best license to look into, it is a blanket license for all company events
05:06:50 PM [Emily] Music in Business Blanket License
05:06:57 PM [Natasha] Would that also be for non-profit events?
05:07:23 PM [Emily] If it is an internal company event, yes, however if the events are open to the general public, a different license would be needed depending on the type of event
05:07:54 PM [Natasha] Would they need to get licenses from BMI and SESAC as well? Is there a one-place that explains this to direct clients?
05:08:57 PM [Emily] There is not a single company that can issue licensing for all three organizations
05:09:15 PM [Emily] They would also need licensing with BMI and SESAC if they are performing songs from their repsective repertories
05:09:19 PM [Natasha] So if a client hires a DJ then they’d need to get licenses from all 3 to comply?
05:09:48 PM [Emily] Correct
05:09:56 PM [Emily] But the licensing would really depend on the type of event
05:10:14 PM [Natasha] Can you give me a list of types of events and licenses?
05:11:06 PM [Natasha] We send talent out for all types of corporate/social private events and one of our venues is having their clients source the correct licenses. Thank you so much for your help!
05:11:14 PM [Emily] ASCAP License Types
05:12:19 PM [Natasha] Thanks- but I would never have found the “Music in Business” license when searching this. Can you tell me which ones would apply for our things? Special Events?
05:13:21 PM [Emily] It is actually called a “Business Blanket” on that list.
05:13:33 PM [Natasha] What is Special Events for?
05:14:03 PM [Emily] It truly depends on the nature of the event. So a company 5k would be classifed as an “endurance event”, a one day festival open to the general public would be a “festival license”
05:14:07 PM [Natasha] Also, how do you determine costs and what are they in general?
05:14:45 PM [Emily] A special event license is valid for up to 3 events per year. We typically use this if there is a fundraiser open to the general public with a band or DJ, where the music is not the main focus of the event
05:14:57 PM [Emily] Most of our licenses on our websites have the rate schedules included
05:15:21 PM [Emily] Fees can range from anywhere from $50, to $130 and in the thousands
05:15:51 PM [Natasha] Great. THANK you so much. I happen to be an ASCAP member too. I won’t even begin to ask how we’re factored in the payout 🙂
05:16:07 PM [Emily] That’s good because I couldn’t even begin to tell you!
05:16:31 PM [Emily] I wish I knew distribution well enough to be able to tell you, but unfortunately that is out of my scope of knowledge 🙂
05:17:08 PM [Natasha] OK, thanks much. Appreciate it!
05:17:42 PM [Emily] No problem!

What Our Clients are Saying About Us

Nearly every year we produce a marketing event for our clients, prospective clients and our industry partners. Our most recent was on April 1 at The Bently Reserve.

We thought we would turbo-charge our marketing agenda and hire a videographer to run around and interview some of our clients. None of us from Entire Productions were present during the interviews, and we were ecstatic and elated when we got the footage back! We were able to tuck our egos aside for a moment and condense about 20 minutes worth of amazing testimonials down to just under 2 minutes. The result has us swooning!

We’re so thankful for the incredible people we get to work with every day. Our clients are really good, creative and amazing people. So are our artists and other partners. Counting our lucky stars…

See what all the hoopla is about!

 

AlliedPRA– Zorianna Horn
“You know that when you hire somebody through Natasha it’s always going to be magnificent, always going to be outside of the box, one step above. Performers that Natasha vets always have that extra edge and oomph to make them that much more spectacular.”

Paula LeDuc Mollie Jones Hennes
“The premiere entertainment booking agency in the Bay Area. Natasha searched the ends of the earth to find the exact entertainment options for me.”

The Bently Reserve Jim Bruels
“From top to bottom she’s taken care of everything with such a professional attitude. It’s been amazing. I don’t think there’s anything they can’t do everything from full production, amazing entertainment… “

The Fairmont Hotel Emilie Lynch
“I know that I can call her and give her a two sentence overview and she has recommendations really quickly that are always spot-on for the client. I’m most excited to see The 415s which is her new band. We can totally trust her with our clients, she does it all.”

Blueprint Studios Kaia Jacobi
“… watched her business grow from something small to something very extravagant and impressive.”

Samantha Smith Productions Samantha Smith
“They’re a very top notch professional organization. We had clients who wanted something in Vegas and she got us exactly what they wanted.”

Barbara Llewellyn Catering Barbara Llewellyn
“Natasha Miller is actually the premiere person to speak to about talent in the bay area.”

AEG Live/The Regency Ballroom Bailey Nakano
“Entire Productions really is my go-to for my entertainment purposes for private event rentals, whether that be stilt-walkers, aerial artists, or a jazz band.”

Taste Catering Christopher Lee
“It puts you at ease because you know things are taken care of.”

49 Square Catering Elaine Herman
“I’ve been working with Entire Productions for five or six years now and they are amazing, they have never let me down.” 

Voila Events Linda Hylen
“… never have to worry about the talent not arriving on time, not be totally prepared. It makes my job easy.”

Team building at the Montalvo Art Center

The Montalvo Art Center continues to enchant us every visit. 

This past week the Center’s grounds were teaming with young techies bouncing between various team building activities.

Entire Productions provided a variety of fun activities throughout the day.

At the foot of the Belvedere participants mixed colors into beautiful masterpieces under the guidance of our talented Jeremy Sutton.

 PaintingJonSutton

Despite the heat the Bhangra Dance Class was not only packed but drew quite a few onlookers.

Bhangra Dance Class

Others chose to take a more relaxing approach with mini golf and Yoga.

YogaandGolf

Our Naturalist took full advantage of the beautiful hiking trails surrounding the Villa. 

She educated groups of hikers on the local flora & fauna and entertained with interesting historical facts.

Naturalist - Julie Kahrnoff

Our beloved Americano Social Club musically filled breaks with eclectic covers of classics such as Pink Floyd and Led Zeppelin.

Americano Social Club

Many thanks to Billy and Andrea from Taste Catering for letting us participate in this fun event!

Carina w Taste TeamMontalvo Arts Center