Paula LeDuc at Viansa Winery with Entire Productions: A Magical Night

Our aerial bartender artfully awaiting her next guest.

Our aerial bartender artfully awaiting her next guest.

We had an inkling of how lovely the event at the Viansa Winery in February might be with the Napa/Sonoma chapter of the Special Events Society and Paula LeDuc teaming up, but we were all just blown away at the impeccable attention to detail. Of course, we were over the moon to bring in the talent. And even happier to go home with our fantastic goodie bags!

We had a living vine character on stilts greet (and occasionally startle) guests as they arrived, an electric cellist performing in the wine cave at check-in along with our gorgeous and regal champagne girl. 

 

 

Our beautiful solo cellist in the wine cave greeting people with music upon their arrival.

Our beautiful solo cellist in the wine cave greeting people with music upon their arrival.

As everyone made their way upstairs, a great band performed sultry standards with a hipster twist, and then there was the “WOW” aerial bartenders pouring champagne whilst upside down doing the splits.

Our champagne skirt adorned with greenery to keep within the lovely enchanted theme.

Our champagne skirt adorned with greenery to keep within the lovely enchanted theme.

Fire & Ice – An Icey Hot Event for a Large Tech Company

One of our (very) large tech clients this winter threw a dazzling Fire & Ice themed holiday event at The Winery SF.

In perfect tandem with the theme we brought in our Live Ice Sculptor, two “Fire and Ice Dancers” spinning LED Poi programmed to display various displays of fire and ice, our Ice Queen for the night; DJ Celeste, a mind-bending contortionist as well as two Fiery and Icy Walking Tables.
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Firey Walking table making the rounds.

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Our Ice Sculptor Making it Happen

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Fire and Ice Queen, dancers and contortionist.

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Live ice-carving performance by our ice sculptor

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Our walking table presenting nibbles and sips.

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Our “Icy” DJ working it all night.

Under the Sea at Pier 27 in San Francisco

Some companies love to push the envelope. We adore this quality and find it to be terrific fun to assist in making their wildest dreams come true.

A successful San Francisco-based gaming company took over the top level of the new cruise ship terminal at Pier 27 and rocked the “Under the Sea” theme like no other.

What is the first step in creating an incredible party? The food, THEN the Bay Area’s best dance band- The 415s. Then sprinkle in a beautiful cartoon-like mermaid, a life-size mermaid tank, acrobatic sirens, “Pearl” the contortionist in a giant clamshell, a performer in a giant plastic bubble on a 6′ stand,  and ballerina jellyfish. Of course you need someone to stand guard, and our Poseidon took this task very seriously.

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Our mermaid was the perfect lure for endless selfies throughout the night.

Jellyfish Ballerina's and Ribbon Dancers prancing throughout the floor.

Jellyfish Ballerina’s and Ribbon Dancers prancing throughout the floor.

Jellyfish Ballerina's and Ribbon Dancers prancing throughout the floor.

Jellyfish Ballerina’s and Ribbon Dancers prancing throughout the floor.

Jellyfish Ballerina's and Ribbon Dancers prancing throughout the floor.

Jellyfish Ballerina’s and Ribbon Dancers prancing throughout the floor.

contortion bubble

Entrancing contortionists performed within a 6 foot tall bubble reigning over the crowd

Our dazzling contortionists performed within a custom built Clamshell

Our dazzling contortionists performed within a custom built Clamshell

The 415s against the gorgeous San Francisco skyline.

The 415s against the gorgeous San Francisco skyline.

 
Behind the Scenes: Airbrush art in Progress and Warming Up.
 
Getting ready for the show!

Getting ready for the show!

Warming up for the performance.

Warming up for the performance.

 

We were so honored to be part of a great vendor team including Betty Zlatchin Catering, Blueprint Design, and Impact Lighting.

‘Tis the Season with Reindeer, Art and A Capella in Seacliff, San Francisco, CA

When our clients ask for memorable entertainment, we give them what they asked for… and more!

This holiday party, planned and catered by Merchants Exchange Productions of the Julia Morgan Ballroom, was held at a private family home in San Francisco’s breathtaking Seacliff district. Entire Productions’ talent kept guests surprised, delighted and intrigued as they sipped on peppermint hot cocoa and cider and socialized with family and friends.

The Jeanettes were quite a sight and sound for guests’ arrival- they perform old-school style harmonies with zest and joy!
Reindeer

Straight from the North Pole, meet Entire Productions’ very own live reindeer, Rudy and Willow!

 
 
Digital portraits by Jeremy Sutton were the perfect addition for these art loving clients.

Digital portraits by Jeremy Sutton were the perfect addition for these art loving clients.

 
Queen of Cups' tarot gave guests insight into what the new year may bring them in 2016.

Queen of Cups’ tarot gave guests insight into what the new year may bring them in 2016.

 

These sweet elves added an element of tradition to this modern holiday fete.

These sweet elves added an element of tradition to this modern holiday


Vendors

Planning & Catering – Merchants Exchange Productions
Decor & Rentals – Blueprint Studios
-Shea Ross 2015

Licensing and Paying for Music Performances for Private Social, Corporate and Non-Profit Events

Music in the Park

Recently we’ve been asked by our clients if our DJ’s and musicians could provide proof of licensing of the music they’re going to be playing and performing at events such as a wedding ceremony, cocktail hour, dinner, wedding reception, corporate event or other social events.

We knew that our DJ’s purchase their music and have access to paid song libraries, but this is the first we heard of needing a license to use that music at special events. We dug deep into the situation and came up with the answers.

The short answer is that it is impossible for a DJ or performing artist to supply a license for the performance of cover songs (songs written, copyrighted and registered with a “PRO”- Performing Rights Organization). The 3 PRO’s are ASCAP, BMI and SESAC. Most of the time, the venue itself is responsible for paying those organizations a blanket fee based on a survey of their events, event space size, etc. However, some venues are choosing to place this responsibility on their direct clients for their private events.

In this case, the client can request that artists play only original music that they’ve written and/or own the copyright for. In this case no license is necessary. If they will be playing covers, it is unlikely they’ll be selecting from artists only registered with one PRO, which makes it necessary in order to be in compliance, to request a license from each PRO.

I asked Emily from the ASCAP office what licenses are available to people having a private event from them. I’ll give a couple links here, but if you’d like to read our whole conversation, the transcript is at the bottom.

Each license can be downloaded as a PDF and the fee structures are listed there.

“Fees can range from anywhere from $50, to $130 and in the thousands.” -Emily from ASCAP

Licensing Links

Company/Corporate Events Music License from ASCAP 

All Music Licenses from ASCAP

BMI License

SESAC License 

Q: If musicians are playing live music, aren’t they responsible for public performance fees?

Since it’s the business or organization that’s benefiting from the performance of music, management is responsible for ensuring that the organization is properly licensed. This responsibility cannot be passed on to anyone else even if the musicians hired are independent contractors. -BMI Website

Q: If a business has a license with another performing right organization, do they still need to license with BMI?

A music license with another performing right organization allows you to perform only copyrighted music represented by that organization. It does not cover public performances of the award-winning music licensed by BMI. This is because each songwriter or composer may belong to only one performing right organization at any given time, so each PRO licenses a unique repertoire of music. -BMI Website

Q: Why Should I Have a SESAC Performance License?

If you are using someone’s property (song) there is a moral and legal obligation to obtain the owner’s permission. Under the Copyright Law of the United States, anyone who publicly performs copyrighted music is required to obtain advanced permission from the copyright owner, or their representative. If you publicly perform any copyrighted song without proper authorization you are breaking the law and can be held liable for damages from a minimum of $750 up to a maximum of $150,000 per song played. -SESAC Website

Q: If I have licenses with ASCAP and/or BMI, why do I need a license with SESAC?

SESAC, ASCAP, and BMI are three separate and distinct Performing Rights Organizations (PRO). Each organization represents different copyright holders (songwriters, composers, publishers) and licenses only the copyrighted works of its own respective copyright holders. Licenses with ASCAP and BMI DO NOT grant you authorization to use the copyrighted music of SESAC represented songwriters, composers and publishers.

Since a license with ASCAP and/or BMI does not grant authorization to publicly perform songs in the SESAC repertory, most businesses obtain licenses with all three to obtain proper copyright clearance for virtually all of the copyrighted music in the world. -SESAC Website

Q: Who is responsible for music licenses for rented/leased areas such as meeting/banquet rooms, reception halls, or ballrooms?

The Copyright Law of the United States, and subsequent case law assigns the responsibility for obtaining authorization for copyrighted music played in rented or leased areas to the owner/operator of the establishment. -SESAC Website


 

Transcript from ASCAP conversation on 10/9/15

05:02:13 PM [Natasha] Who would pay for the licensing of a DJ or band performing at a special private event?
05:02:57 PM [Emily] If it is a private event such as a wedding reception or birthday party, etc. no licensing is needed
05:03:24 PM [Emily] If it is any type of corporate event, the company holding the event typically pays for the licensing
05:03:26 PM [Natasha] If it’s a private event for a corporation or something like that
05:03:39 PM [Natasha] Can you send me a link to that information?
05:03:59 PM [Emily] The license they would need?
05:04:08 PM [Natasha] Yes, and how to obtain it
05:04:28 PM [Emily] Is the event specifically for company employees, or is it for clients as well?
05:05:54 PM [Natasha] Sometimes for employees only and sometimes for clients. Is there a difference?
05:06:42 PM [Emily] The Music in Business License is probably the best license to look into, it is a blanket license for all company events
05:06:50 PM [Emily] Music in Business Blanket License
05:06:57 PM [Natasha] Would that also be for non-profit events?
05:07:23 PM [Emily] If it is an internal company event, yes, however if the events are open to the general public, a different license would be needed depending on the type of event
05:07:54 PM [Natasha] Would they need to get licenses from BMI and SESAC as well? Is there a one-place that explains this to direct clients?
05:08:57 PM [Emily] There is not a single company that can issue licensing for all three organizations
05:09:15 PM [Emily] They would also need licensing with BMI and SESAC if they are performing songs from their repsective repertories
05:09:19 PM [Natasha] So if a client hires a DJ then they’d need to get licenses from all 3 to comply?
05:09:48 PM [Emily] Correct
05:09:56 PM [Emily] But the licensing would really depend on the type of event
05:10:14 PM [Natasha] Can you give me a list of types of events and licenses?
05:11:06 PM [Natasha] We send talent out for all types of corporate/social private events and one of our venues is having their clients source the correct licenses. Thank you so much for your help!
05:11:14 PM [Emily] ASCAP License Types
05:12:19 PM [Natasha] Thanks- but I would never have found the “Music in Business” license when searching this. Can you tell me which ones would apply for our things? Special Events?
05:13:21 PM [Emily] It is actually called a “Business Blanket” on that list.
05:13:33 PM [Natasha] What is Special Events for?
05:14:03 PM [Emily] It truly depends on the nature of the event. So a company 5k would be classifed as an “endurance event”, a one day festival open to the general public would be a “festival license”
05:14:07 PM [Natasha] Also, how do you determine costs and what are they in general?
05:14:45 PM [Emily] A special event license is valid for up to 3 events per year. We typically use this if there is a fundraiser open to the general public with a band or DJ, where the music is not the main focus of the event
05:14:57 PM [Emily] Most of our licenses on our websites have the rate schedules included
05:15:21 PM [Emily] Fees can range from anywhere from $50, to $130 and in the thousands
05:15:51 PM [Natasha] Great. THANK you so much. I happen to be an ASCAP member too. I won’t even begin to ask how we’re factored in the payout 🙂
05:16:07 PM [Emily] That’s good because I couldn’t even begin to tell you!
05:16:31 PM [Emily] I wish I knew distribution well enough to be able to tell you, but unfortunately that is out of my scope of knowledge 🙂
05:17:08 PM [Natasha] OK, thanks much. Appreciate it!
05:17:42 PM [Emily] No problem!

What Our Clients are Saying About Us

Nearly every year we produce a marketing event for our clients, prospective clients and our industry partners. Our most recent was on April 1 at The Bently Reserve.

We thought we would turbo-charge our marketing agenda and hire a videographer to run around and interview some of our clients. None of us from Entire Productions were present during the interviews, and we were ecstatic and elated when we got the footage back! We were able to tuck our egos aside for a moment and condense about 20 minutes worth of amazing testimonials down to just under 2 minutes. The result has us swooning!

We’re so thankful for the incredible people we get to work with every day. Our clients are really good, creative and amazing people. So are our artists and other partners. Counting our lucky stars…

See what all the hoopla is about!

 

AlliedPRA– Zorianna Horn
“You know that when you hire somebody through Natasha it’s always going to be magnificent, always going to be outside of the box, one step above. Performers that Natasha vets always have that extra edge and oomph to make them that much more spectacular.”

Paula LeDuc Mollie Jones Hennes
“The premiere entertainment booking agency in the Bay Area. Natasha searched the ends of the earth to find the exact entertainment options for me.”

The Bently Reserve Jim Bruels
“From top to bottom she’s taken care of everything with such a professional attitude. It’s been amazing. I don’t think there’s anything they can’t do everything from full production, amazing entertainment… “

The Fairmont Hotel Emilie Lynch
“I know that I can call her and give her a two sentence overview and she has recommendations really quickly that are always spot-on for the client. I’m most excited to see The 415s which is her new band. We can totally trust her with our clients, she does it all.”

Blueprint Studios Kaia Jacobi
“… watched her business grow from something small to something very extravagant and impressive.”

Samantha Smith Productions Samantha Smith
“They’re a very top notch professional organization. We had clients who wanted something in Vegas and she got us exactly what they wanted.”

Barbara Llewellyn Catering Barbara Llewellyn
“Natasha Miller is actually the premiere person to speak to about talent in the bay area.”

AEG Live/The Regency Ballroom Bailey Nakano
“Entire Productions really is my go-to for my entertainment purposes for private event rentals, whether that be stilt-walkers, aerial artists, or a jazz band.”

Taste Catering Christopher Lee
“It puts you at ease because you know things are taken care of.”

49 Square Catering Elaine Herman
“I’ve been working with Entire Productions for five or six years now and they are amazing, they have never let me down.” 

Voila Events Linda Hylen
“… never have to worry about the talent not arriving on time, not be totally prepared. It makes my job easy.”

Team building at the Montalvo Art Center

The Montalvo Art Center continues to enchant us every visit. 

This past week the Center’s grounds were teaming with young techies bouncing between various team building activities.

Entire Productions provided a variety of fun activities throughout the day.

At the foot of the Belvedere participants mixed colors into beautiful masterpieces under the guidance of our talented Jeremy Sutton.

 PaintingJonSutton

Despite the heat the Bhangra Dance Class was not only packed but drew quite a few onlookers.

Bhangra Dance Class

Others chose to take a more relaxing approach with mini golf and Yoga.

YogaandGolf

Our Naturalist took full advantage of the beautiful hiking trails surrounding the Villa. 

She educated groups of hikers on the local flora & fauna and entertained with interesting historical facts.

Naturalist - Julie Kahrnoff

Our beloved Americano Social Club musically filled breaks with eclectic covers of classics such as Pink Floyd and Led Zeppelin.

Americano Social Club

Many thanks to Billy and Andrea from Taste Catering for letting us participate in this fun event!

Carina w Taste TeamMontalvo Arts Center

Entire Productions is READY for the Super Bowl 50 in San Francisco in 2016!

As many a sports-fan, every football fan, and most of the San Francisco Bay Area is well aware of, the Super Bowl is coming to town in February of 2016. Though if you ask me, it’s been here since last fall.

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We’ve been working on Super Bowl events since last November with the Super Bowl Host Committee at various venues in San Francisco including The Fairmont Hotel Grand Ballroom as well as The Penthouse, The St. Regis Hotel, The Ferry Building and The Masonic Auditorium. We’ve gone through the grueling process of becoming certified as a woman owned business (this is not as easy as it sounds) and have been accepted in the Super Bowl Business Connect Program which focuses on Local, Certified, and Qualified Businesses in the San Francisco Bay Area. We were relieved and elated when we got word that we were accepted into this group of wonderful business which include DPEM, Ladies Who Lunch Catering, Alicia K Designs and Dream a Little Dream to name a few. The resource guide can be found here.

So, what could we provide for the Super Bowl Events to come? So many things. From models for cat-walk strutting Super Bowl fashions, to jazz musicians at fancy cocktail gatherings, a DJ for getting’ down to, and walk-around talent to cheer everyone’s already-bright spirit.

Need a fantastic 10 pc dance band with a horn section? We’ve got that too, in celebration of our beloved San Francisco area code, they’re called The (415)s!  We can bring in headliners too, if you have the dough.

Below are photos from events we’ve participated in in anticipation for this great event. We love creating characters, costuming, as well as curating special one-of-a-kind acts for our clients. This is part of our secret to success and happiness.

LedHooper

Our led Hoop Dancer stirring it up on the dance floor at the Masonic Auditorium.

 

Vintage Cheerleader

Our Vintage Cheerleader

 

Our sister company Elevate Productions got in on the Super Bowl 50 action as well, lighting up the entrance to the gorgeous Masonic Auditorium for an event last fall.

Gobo of Super Bowl 50 and gobo "carpet" at the Masonic Auditorium

Gobo of Super Bowl 50 and Gobo “carpet” at the Masonic Auditorium

 

 

Oakland City Center Carnival

Laughter, music and screams of joy echoed between the Oakland City Center Buildings during its annual carnival last week.

The city’s young and old gathered for an afternoon of complimentary carnival delights; from cotton candy, churros & popcorn to variety of carnival games, face painting & balloon twisting.

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MAGIKAI (pictured below) delighted guests with his magic tricks.

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Sunny Side Up (pictured below) beautifully transformed faces into walking, skipping & giggling works of art.

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It’s always amazing to see what Raul the Balloon Artist twists into shape.

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Celebrating our Graduating Youth – Prom & Grad Night

Last week, we drummed together some of our favorite talent for both a North Bay Grad Night and Prom.

 

GRAD NIGHT AT THE MERCHANTS EXCHANGE CLUB

DJ Matteo kept the dance floor packed into the wee hours of morning.

SI Grad Night 2015_47

SI Grad Night 2015_24

SI Grad Night 2015_10

Magikai quickly became a crowd favorite  – entertaining those in line to get in and later strolling the various rooms.

SI Grad Night 2015_82

 Our digital caricaturist Zach Trenholm never got a break! Everyone wanted a turn.

SI Grad Night 2015_6

 Other activities included air hockey, a photobooth, basketball, pool & air brush tattoos.

SI Grad Night 2015_7

 

PROM AT THE SAN FRANCISCO DESIGN CENTER

Guests were greeted by our beautiful Stilt Walker & later mesmerized by our aerialist cascading from above the dance floor.

SFDC Galleria